Contract: Permanent

Racing Welfare is a national charity supporting all those working and retired from the British horseracing and breeding industry. Following an exciting period of growth and development we are looking to appoint an experienced Executive Assistant to support the Chief Executive Officer (CEO), Chief Operating Officer (COO) and the Director of Welfare.

Vital to the smooth and effective executive support of senior people within the Charity, the successful incumbent will facilitate this through a range of secretarial responsibilities.

We will require this person to execute efficient and accurate diary management, co-ordination of all internal and external meetings and the co-ordination of travel arrangements in-line with business and personal commitments.

Forward planning, the ability to problem solve and quickly develop strong working relationships are all essential skills required. Also requisite to the role is the possession of excellent verbal and written communication skills, a strong working knowledge of Microsoft Office and a professional “can do” attitude. Being privy to highly confidential information, it is crucial that the appointee is trustworthy, discreet and has a high regard for confidentiality.

In addition to the these skills you will need to have experience of high quality minute taking, a typing speed of at least 60 wpm and held a position of Executive Assistant or PA role supporting Director level and above.

Key responsibilities within this role include, but are not limited to:

•    diary management, dealing with correspondence, expense claims, answering and dealing with calls, making travel arrangements and producing presentation slides
•    liaising with The Jockey Club Group support teams in order to co-ordinate meetings, appointments, assist with ad-hoc issues and share information as appropriate
•    supporting and organising department team meetings and activities, booking venues, producing agendas, organising transport and liaising with all departments as required
•    undertaking and managing the co-ordination of the production of papers, presentations and minutes to ensure the smooth running of meetings
•    responsible for all aspects of organising Trustee meetings for all of the committees within the Racing Welfare group including: preparing agendas, organising location and catering, collating papers by liaising with the relevant employees, uploading the papers to the virtual boardroom, liaising with trustees and minute taking at meetings.

Due to the nature of the role, occasional travel for meetings around the UK will be required, when necessary.

If you are interested in finding out more about this exciting new opportunity then please go to https://careers.thejockeyclub.co.uk/

Download the Person Specification for this position here.

Download the Role Profile for this position here.

Closing date; Friday 16^th October 2020.

If you are interested in applying for this role then please submit your covering letter and CV by 16th October. We reserve the right to bring forward the closing date if we receive a large number of suitable applications.

The Jockey Club is an equal opportunities employer.

Benefits for Racing Welfare employees

As well as a variety of training and support available we have a range of incentive schemes in place for every role. You can find out more about this from the HR department but in the meantime we’d like to highlight some group initiatives.

• Group Personal Pension Plan
• Westfield Health (cashback health scheme)
• Ride2Work
• Childcare vouchers
• Eye care vouchers
• Racing UK TV channel discount
• 20% online discount with EE
• Ticket allowance for racing events around the Group
• Life assurance

The Jockey Club Careers